Bring your own device (BYOD) refers to the policy of allowing employees to use their own devices (laptops, tablets, and smartphones) to access company information and applications. In the hybrid world, BYOD is becoming increasingly popular with businesses as it helps maximize productivity on the go and reduces hardware expenses.
To offer a BYOD policy and mitigate risks, you should:
● Control which apps can access company data
Make sure users can access work data from critical apps, and set up policies that keep data (such as encryption or data protection with a PIN code).
● Prevent users from moving data to an unsecured application
Sometimes users like to copy text from company email and paste it on their phone or other unsecured location. Or they may want to save a spreadsheet of customer data to a personal cloud storage system (such as Dropbox). It is recommended that you use a solution that prevents them from doing so.
● Being able to wipe company data from a device
In some cases, you need to wipe company data remotely, for example, if a device is lost or stolen, or if an employee leaves the company. Therefore, choose a solution that allows you to do so without affecting the personal data on the device.
Confidential data What is it?
In our collaborative hybrid world, files containing sensitive company information don’t stay within the four walls of the office. Employees can download a file to a USB drive so they can work on it from home. Or they can send financial information to their manager.
Of course, there is information that you do not want to be exposed online. Whether it’s customer data, meeting transcripts, or financial records, you have an obligation to protect sensitive data.
How to avoid a confidential data leak?
Here’s what you need to do to properly deal with sensitive data quickly and efficiently:
● Control access to email
To ensure that information is only accessible to the intended recipient of an email, use controls like Do Not Forward. or “Do not print”. If you really want to enhance security, you can encrypt an email message (including attachments) so that only the recipient can read it. This is particularly useful when employees need to send sensitive data to a partner or customer outside the organization.
● Control access to documents and files
Some files, like a spreadsheet containing your customers’ names and contact information, can’t fall into the wrong hands. That’s why you should use a solution that allows you to restrict access to files, control whether employees can edit documents, and prevent documents from being printed.
● Restrict access, even if the file is stored outside the company
What if an employee emails a file to someone outside the company or saves it to their personal computer? You should always maintain control of your data. Therefore, make sure that all the protection and restriction measures you take are valid at any time and in any place.